Notice of Annual Shareholders Meeting

Drafts a formal notice of annual shareholders meeting satisfying state corporate code requirements and, for public companies, SEC proxy rules.

Prerequisites

Gather before drafting:

1. Corporate documents — articles of incorporation, current bylaws, prior meeting notices
2. State of incorporation — determines applicable business corporation act and notice periods
3. Public vs. closely held status — determines SEC disclosure obligations
4. Record date — board-approved date fixing shareholder eligibility (if not set, flag for client)
5. Meeting logistics — date, time, location, format (in-person / virtual / hybrid), platform details
6. Agenda items — director nominees, auditor ratification, proposed amendments, other business
7. Stock classes and voting rights — shares outstanding, votes per share, class voting requirements

Quick Start