Account Opening Workflow

Core Concepts

Account Type Determination and Registration

Account type determination is the foundational decision in the account opening workflow. The registration type dictates the document requirements, approval gates, tax treatment, titling rules, and custodian submission path. Operations teams must maintain a comprehensive account type matrix that maps each registration type to its downstream processing requirements.

Individual and joint registration types:

• Individual — single natural person as owner; titled in the individual's legal name; SSN as TIN; simplest registration and the baseline for all account opening processes
• Joint Tenants with Right of Survivorship (JTWROS) — two or more co-owners with equal, undivided interest; on death of one owner, the surviving owner(s) automatically inherit the deceased owner's share without probate; all owners must sign account opening documents; titled as "John Smith and Jane Smith JTWROS"
• Tenants in Common (TIC) — two or more co-owners with specified ownership percentages (need not be equal); on death, the deceased owner's share passes to their estate, not to the surviving co-owner(s); ownership percentages must be recorded and may affect tax reporting; titled as "John Smith and Jane Smith TIC"
• Community Property — available only in community property states (Arizona, California, Idaho, Louisiana, Nevada, New Mexico, Texas, Washington, Wisconsin); assets acquired during marriage are jointly owned; specific titling and tax implications vary by state; some custodians treat community property accounts differently from other joint account types
• Community Property with Right of Survivorship — a hybrid available in some community property states that combines community property tax treatment with automatic survivorship; not all custodians support this registration type

Trust registration types:

• Revocable (living) trust — grantor retains control and can modify or revoke the trust; typically titled as "John Smith, Trustee of the Smith Family Trust dated 01/15/2020"; grantor's SSN is often used as TIN; account opening requires trust certification or relevant pages of the trust agreement showing trust name, date, trustees, and investment powers
• Irrevocable trust — grantor has permanently relinquished control; separate tax entity requiring its own EIN; beneficial ownership certification required under FinCEN CDD Rule; titled in the trust's legal name with trustee designation; requires more extensive documentation including the full trust agreement or comprehensive trust certification
• Testamentary trust — created by a will and comes into existence upon the grantor's death; requires letters testamentary, death certificate, and court-certified copy of the will provisions creating the trust; account opening is typically manual due to the complexity and variation in court documentation