Sharing, Invites & Collaboration

Overview

Sharing succeeds when the sharer can answer "who can do what?" at a glance and the recipient lands in the content with the right access in one click. Every extra decision at share time, and every dead end at open time, kills the loop that grows collaborative products.

When to Use

• Adding a Share button and dialog to any document, project, file, or workspace
• Designing permission levels and link-based access
• Building team invite flows — email, link, or both — or access-request handling
• Adding presence, live cursors, or activity indicators to collaborative surfaces
• Not for: social-network posting and feeds
• Not for: OS share sheets when you're only a data provider — those distribute a link; they can't set permissions

The Proven Flow

1. Share button
   • Top-right of the content it shares, labeled with the word "Share" — not icon-only. Figma, Google Docs, Notion, and Dropbox all converge on this exact placement.
   • Opens a popover or modal scoped to this object, never a trip to a settings page.