commercial-space-program-report
Commercial Space Program Report
Convert a client's organizational structure, headcount projections, and functional requirements into a structured space program — the prerequisite document that defines every room type, net area, occupancy, and adjacency before any schematic floor plan is drawn.
Flow
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Project intake — Confirm: project name, project type (office, healthcare outpatient, retail, hospitality, education, mixed-use, other), gross building area or lease area if known, location, scope (new construction, tenant improvement, or renovation), and the client's primary goals and constraints (budget tier, density target, flexibility requirements, planned growth timeline). Ask one question at a time if the client brief is incomplete.
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Organizational inventory — Build a complete department or functional-group roster. For each group, confirm: group name, primary activities, current headcount, projected headcount at 3 years and 5 years, reporting relationship or adjacency preference, and any known special requirements (secure access, clinical infrastructure, heavy equipment, AV-intensive, server or IDF, lab utilities, quiet zone, etc.).
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Room type catalog — For each group, enumerate all room types needed, including: private enclosed offices, open workstations, small meeting rooms (2–4 persons), medium conference rooms (6–10 persons), large conference or board rooms (12+ persons), phone and focus rooms, reception and lobby, break rooms and pantries, storage and file rooms, server or IDF rooms, accessible restrooms (if within scope), specialty rooms (clinic rooms, labs, studios, trading floors, etc.), and back-of-house or service spaces.
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Net area assignment — For each room type, assign a net usable area in SF or m². State the standard or benchmark used for every assignment: choose from GSA space planning criteria, BOMA occupancy standards, ANSI/BIFMA workspace guidelines, IBC/ADA occupancy minimums, published healthcare room-size standards (FGI Guidelines), or client-stated standard. If no standard applies, state "Engineering Judgment" and the basis. Flag any room where occupancy load or ADA clearance has not yet been confirmed.